Expanding or relocating your business to a new location is an exciting, yet daunting undertaking that presents its fair share of challenges. The process can have a profound impact on your resources as well as your entire organization. From the removal and redeployment of furniture and IT equipment, to the removal of complex HVAC systems, cabling, conduit, wiring and piping, to the rebuilding or repairing of walls, floors and ceilings, modern-day relocation projects require a tremendous degree of careful project planning, coordination and execution. Add tight deadlines and extensive make-ready stipulations, and the challenges can be downright overwhelming.
But they don’t have to be. Approaching your corporate move in the right way can mean the difference between a cost-effective, efficient facility relocation and an unorganized, expensive and time-intensive headache. To help you complete a successful move, we have composed a list of key considerations that businesses need to keep in mind:
#1 Review your current lease. Commercial property leases are typically more restrictive than residential leasing agreements. Carefully review your current lease to ensure you are aware of specific move guidelines, deadlines and make-ready stipulations. Unforeseen damage and discrepancies or straying from prearranged lease requirements can result in costly liabilities for your organization. These liabilities are not only limited to financial penalties; it is easy for a company to get ‘blacklisted’ by property management firms if it does not comply with the terms outlined in its contract.
#2 Construct a solid plan – and stick to it. In the realm of commercial relocation, having a well-thought-out plan is crucial to the successful execution of a move, and can prepare you for many unforeseen challenges. The relocation requires careful project planning and cross-functional coordination between both internal and external stakeholders. Ensure your plan includes logistical considerations, designates specific tasks to their owners, and outlines a realistic timeline. This timeline depends heavily on the complexity, location and size of the move.
#3 Build the right project team. Assembling an effective moving team takes extensive research and methodical thinking. In addition to allocating specific departmental tasks to internal employees, Project Managers must conduct in-depth vendor assessments to hire effective external support.
Selecting a certified commercial moving specialist with the expertise and experience to overcome unexpected occurrences, tight deadlines, changing schedules or last-minute modifications is critical. The vendor should also have experience moving the specific items that need to be relocated from your facility; it takes particular expertise to move complex assets such as IT equipment and HVAC systems.
Last, but certainly not least, find a vendor that offers a single-source solution for all of your moving needs. Corporate relocation projects can require the engagement of various specialties including contractors, electricians, crane operators, and more. Selecting a specialist with established relationships that can source, communicate between, and manage these various specialties is key to saving your company precious time and money, allowing you to repurpose critical resources and providing you with much needed peace of mind.
#4 Take thorough pre- (and post-) move inventory. During the relocation process, there are a lot of things happening, plenty of moving parts and many items to keep track of – especially for organizations with large asset bases. Have you decided what assets you’re going to move, recycle, resell or throw away? Cataloguing and tracking your assets during a move is essential to effective records management, as well as mitigating unnecessary purchases of new equipment and avoiding regulatory fines.
#5 Ensure business continuity. Downtime can cost the average small to medium-sized business $12,500 per hour. In this difficult economic climate, that’s a tough bill to swallow. When selecting a commercial moving vendor, it is important to hire an organization that is experienced and flexible enough to ensure your business remains operational during your move. Expert professionals allow for minimum downtime, minimizing the impact on your bottom line.
LIQUIS is a leading, single-source provider of turnkey facility relocation and shutdown as well as complete infrastructure asset liquidation services. Please click here to learn how LIQUIS can help your company ensure a speedy and efficient move when the time comes for corporate relocation.
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